Every great system is designed around a series of rules and
concepts. Your Online Rostering System is no different. Years have
been spent perfecting the concepts upon which your system is
based. Part of the joy of learning a new system is being able to take
grasp of its core concepts, the ideas that bind it together. Here, we
will delve into the concepts around which your system has been
Members are the people that make up your system - they are your
volunteers and staff.
A Service is an event - be it a church service, a rehearsal, or a
party, in an Online Rostering System, we refer to any kind of event as
a Service. A Service can occur just once, or it can recur daily,
weekly, or monthly. It can also not recur at all, and then just be
setup when needed.
A Service takes up a portion of a day. It has a start and an end
time. Onto a service, we allocate multiple teams that will need to
roster onto it.
A Position is a role that can be filled on a roster.
A Team is a collection of members and positions. Each member can
have assignments created. An assignment is a way of saying "this
member can fill this position at this service", and is the way that
Members, Teams, and Services are linked. These assignments are what
are used to generate the dropdown boxes in Rosters.
A Roster is a collection of Positions in a Service, whether filled
by members or still blank. A Roster Template is created for each
Service by team administrators. This Roster Template defines which
Positions are needed at each Service. Positions are shared between
Services, and you don't always need the same Positions at every single
Service. By defining Roster Templates, you simplify putting Rosters
together by not including Positions which aren't required.
Putting it all together
After you've created your Teams, Members, Services, Positions,
Assignments, and Roster Templates, you are ready to start rostering,
or scheduling, your teams on. It sounds like a lot to setup, but after
the first one or two, you will find that these few steps make for an
incredibly powerful and flexible system, one that is capable of
meeting every need your church may have.
Why not give it a go? There's a free demo site running now, just
click the link on the left. Follow tutorials, and see how easy it
is. As with any new system, the best way to learn is to actually do
it. And if you want to start from scratch, why not sign up for your
own Online Rostering System? Your first month is free, so there's no
harm in signing up now, and cancelling later if you decide that its
either not for you, or you're not quite ready to set it up yet.