Every great system is designed around a series of rules and concepts. Your Online Rostering System is no different. Years have been spent perfecting the concepts upon which your system is based. Part of the joy of learning a new system is being able to take grasp of its core concepts, the ideas that bind it together. Here, we will delve into the concepts around which your system has been developed.


Members are the people that make up your system - they are your volunteers and staff.


A Service is an event - be it a church service, a rehearsal, or a party, in an Online Rostering System, we refer to any kind of event as a Service. A Service can occur just once, or it can recur daily, weekly, or monthly. It can also not recur at all, and then just be setup when needed.

A Service takes up a portion of a day. It has a start and an end time. Onto a service, we allocate multiple teams that will need to roster onto it.


A Position is a role that can be filled on a roster.


A Team is a collection of members and positions. Each member can have assignments created. An assignment is a way of saying "this member can fill this position at this service", and is the way that Members, Teams, and Services are linked. These assignments are what are used to generate the dropdown boxes in Rosters.


A Roster is a collection of Positions in a Service, whether filled by members or still blank. A Roster Template is created for each Service by team administrators. This Roster Template defines which Positions are needed at each Service. Positions are shared between Services, and you don't always need the same Positions at every single Service. By defining Roster Templates, you simplify putting Rosters together by not including Positions which aren't required.

Putting it all together

After you've created your Teams, Members, Services, Positions, Assignments, and Roster Templates, you are ready to start rostering, or scheduling, your teams on. It sounds like a lot to setup, but after the first one or two, you will find that these few steps make for an incredibly powerful and flexible system, one that is capable of meeting every need your church may have.

Why not give it a go? There's a free demo site running now, just click the link on the left. Follow tutorials, and see how easy it is. As with any new system, the best way to learn is to actually do it. And if you want to start from scratch, why not sign up for your own Online Rostering System? Your first month is free, so there's no harm in signing up now, and cancelling later if you decide that its either not for you, or you're not quite ready to set it up yet.